Rule 25. Monthly Reportorial Requirements

 25.1. Within the first twenty (20) days from the end of the month during which Pre-Need Plans were sold, every Pre-Need Company shall submit to the Commission a report under oath executed in its behalf by its Treasurer or any other officer performing similar functions showing a list of plans sold contains: 

i.)  the names of the Planholders;

ii.)    the type of plan purchased by each

iii.)   contract price per plan

iv.)   maturity value per plan

v.)    date of issue per plan

vi.)    the total number of plans sold  

vii.)   the total amount paid thereon and

viii.)  the dates of maturity of the plans.  

25.2.  Within twenty (20) days from the end of each reference month, every Pre-Need Company shall submit a report to the Commission of deposits made to the Trust Fund, to be known as the “Monthly Collection Report.”  The Monthly Collection should indicate if the amount collected represents the 1st  20% to the 5th 20% of the Contract Price. 

25.3.  Every Pre-Need Company shall likewise file, on a monthly basis, a list of names of all salesmen alphabetically arranged whose services have been terminated.  Such report shall be filed within forty-five (45) days from the end of the month covered by the report, and shall further contain a list of all salesmen on apprenticeship.  Those who will be noted during the audit as having received commissions in spite of having been terminated shall be considered as having sold plan without license and imposed the corresponding penalty. 

25.4.   A monthly report of the Trust Fund shall be submitted  by the TRUSTEE to the TRUSTOR and the SEC within twenty (20) days after the end of each month for TRUSTOR’S and SEC’s reconciliation purposes and shall include the following: 

a.)     Balance Sheet

b.)     An income statement, three (3) column report to include:

i.) Month To Date income with equivalent ROI

ii.) Year To Date Income with equivalent ROI

c.)     Return on Investment Computation Schedule

i.) For the Month

ii.) Year to Date

d.)      Schedule of Earning Assets

e.)      Investment Activity Report/Summary of Transactions Schedule

f.)       Portfolio Mix Analysis Schedule

g.)      Trustee’s Certificate On Trust Fund Balance

h.)      Such other statements and schedules as may be reasonably requested by the Trustor